BMA Meeting Minutes

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

October 23, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Linda Fultz called the meeting to order at 6:00 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett         Present

Lieven Cox             Present

Linda Fultz              Present

Allen Hurst              Absent

Troy Poore              Present

 

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To approve as presented; Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:  

Mayor Linda Fultz reported a preconstruction meeting today regarding the CDBG project. There is a 100-day timeline, but must make allowances for bad weather. Project timeline is Nov.18th – Feb. 26th.

 

The Mayor received a questionnaire to complete, from our auditor, regarding fraud. Board members discussed the items on the list. No one voiced any concerns or suspicions, and the Mayor completed the form to be sent back in to the auditor.

 

TREASURER’S REPORTS:

Motion: To adopt as presented; Gary Burchett

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

UTILITY BOARD:

Mayor Fultz reported that the state Water and Wastewater Finance Board’s decision for the City at this time is only to provide financial statements in March and September each year until released by the WWFB.

 

Vaughn & Melton proposal for mapping sewer system. Option 2 was chosen for GIS location of all existing manholes and lift stations, above ground picture of each structure, remove lid/hatch and measure invert, interior picture, record influent/effluent piping layout in every structure. Cost is $7750

Motion: To approve Option 2: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

 

 

 

ROADS:

City resident, Dr. Okie Wolfe, was appointed by the BMA to represent the Board in acquiring funding for repairs on Nettleton Road.

Alderman Burchett, and city resident Sherry Claiborne agreed to serve on a committee to do the research.

Motion: To approve: Gary Burchett

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

 

PARKS AND RECREATION ADVISORY BOARD:

Nothing to report other than the storage building is nearing completion and looks good.

 

FIRE DEPARTMENT REPORT:

10 calls in September:

  • 2 MVA’s
  • 1 vehicle fire
  • 5 fire alarms
  • 1 trash fire
  • 1 structure fire- Speedwell mutual aid
  •  

Chief’s Association to be held at Harrogate Station – Thursday, Nov. 21

 

Chief Cupp made a request to purchase HVFD members shirts. The Mayor okayed it, if he had the money in his budget. ETDD has offered to help with fire department grants when they become available.

 

BOOK STATION REPORT:

Landscaping looks good parking lines still need to be painted, railings need to be pressure washed and stained.

 

REPORT FROM BUILDING INSPECTOR:

Building Inspector was not present to give a report.

Codes Enforcement Report by David Massengill:

  1. 148 Plymouth – door hanger placed 9/25/2019 – Cleaned up around pool
  2. 124 Swan – door hanger placed 9/25/2019 Cleaned up some, but is worse now. Will send a                         certified letter to property owners.

 

PLANNING AND ZONING COMMISSION:

Mayor Fultz reported that Local Planner, Dan Hawk is updating the city zoning map to include any changes made since the last map was made.

 

OLD BUSINESS: N/A

 

NEW BUSINESS:

Proposed Ordinance 125, for amending Section 310 of the municipal zoning ordinance regarding site plan regulations

Motion: To approve on first reading; Lieven Cox

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

Special Olympics Roadblock – Nov. 2, 2019 with rain date of Nov. 10th

Motion: To approve: Gary Burchett

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

LMU requested $2750 for KSO donation – City budgeted $1250

Motion: To approve budgeted amount of $1250 – Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

 

TDOT Grant for Traffic Signal Modernization – 100% state funded and state contracted

Motion: To approve grant application – Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

 

PUBLIC FORUM: N/A

 

ADJOURNMENT: With no further business, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Troy Poore

Second: Gary Burchett

Mayor Fultz declared the meeting adjourned at 6:48 PM

 

 

 

 

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

September 23, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Linda Fultz called the meeting to order at 6:00 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett         Present

Lieven Cox             Present – Arrived at 6:30

Linda Fultz              Present

Allen Hurst              Absent

Troy Poore              Present

 

Mayor Fultz opened the Public Hearing for Ordinance 124 – An Ordinance adopting fees and charges related to the operation of the sanitary sewer system, and explained that the City had to pass along fees as incurred. No comments were made. Alderman Troy Poore made a motion to close the public hearing. Alderman Gary Burchett seconded the motion and Mayor Fultz declared the meeting closed. Second reading and vote will be addressed during the Old Business section of the meeting.

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To approve as presented; Gary Burchett

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:  

Mayor Fultz gave the floor to John Allen, of Hatfield and Allen Associates, to report on the CDBG bid opening that took place on September 16, 2019.

Two Bids were received. Flo-Line Contracting, out of Monticello, Ky, bid $468,602.

  1. Carrender Construction, out of Somerset, Ky, bid $394,901. Due to a large error in omissions by K. Carrender Construction, there was no choice but to exclude their company as a qualified bidder.

Alderman Troy Poore made a motion to accept the remaining bid from Flo-Line pending acceptance by the State of the one qualified bid and the city pay all amounts above the CDBG Grant. Alderman Gary Burchett seconded the motion and a roll call vote was taken.

Roll call vote: Gary Burchett- Yes; Lieven Cox-Absent; Linda Fultz- Yes; Allen Hurst -Absent; Troy Poore – Yes

 

NOTE: Alderman Lieven Cox arrived at 6:30 PM

 

Mayor Fultz recognized Jenna Hazelet for a presentation of a utility leak protection program called Servline.

In the event of a customer’s utility leak, this program will pay for the overage, once the active cause of the leak has been repaired, up to a certain amount not to exceed Option 1 of $500, Option 2 of $1000, or Option 3 of $2500, whichever option the City chooses. Customers of the program would be charged monthly, based on one of the three options just mentioned. With Option 1, $1.75 per month, Option 2 is $2.00 per month, and Option 3 is $2.35 per month. It is an opt out program, meaning that all customers will be included until they choose to opt out. Qualifying adjustments must generate a minimum additional charge of 2X the average of a 12-month bill. Only one adjustment claim can be made that could incorporate a maximum of 2 billing cycles within a 12- month period. Several issues would disqualify an adjustment claim, including but not limited to, watering lawns and gardens, filling pools, negligence of leaving the water running, dripping faucets or commodes (unless the city chooses this optional coverage), premises left abandoned without reasonable plumbing care, to name a few. The City will not make a decision to participate in this program until further study and information has been gathered.

 

TREASURER’S REPORTS:

Motion: To adopt as presented; Troy Poore

Second: Gary Burchett

Unanimous consent from members present – Motion adopted

 

UTILITY BOARD:

Memo of Understanding for Emergency Utility Services for Tri-State Nursing Home

Motion: To approve: Lieven Cox

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

 

Mayor Fultz asked the Board to review the City’s utility policies to see if they may need to be updated. She hadn’t found anything that needed to be updated, but wanted the Board to look them over as well.

 

 

ROADS:

Willis paving is still currently working in KY, but is expected to start the city paving within a week or two.

 

PARKS AND RECREATION ADVISORY BOARD:

Mayor Fultz reported that 80 more kids had been added to the soccer league, making a total of more than 400 participants using the field.

 

FIRE DEPARTMENT REPORT: Chief Cupp was not present, but left his monthly report for the Board

9 calls in August:

  • 1 alarm at nursing home
  • 1 MVA
  • 1 structure fire
  • 3 rekindle calls
  • 1 vehicle fire
  • 2 alarms @ Pump Springs Church
  • .

A controlled burn is scheduled for a house on Mason Lane, Sept. 28th.

 

BOOK STATION REPORT:

Mayor Fultz reported that everyone should go see the how nice the bottom floor of the Book Station is, where the County Sherriff has set up a satellite office. They kept the mural and added a table for a “comfort zone” if/when any children are there.

 

 

REPORT FROM BUILDING INSPECTOR:

August 2019 and Final Report to the Board from Barron Kennedy

 

“During August four trips were made to Harrogate to address issues. Four permits were issued in August. One was for a residence at Lot 18, Deevel Blvd. in Harrogate South, one was for a residential accessory building at Lot 41, Deevel Blvd. in Harrogate South, one was for a residential accessory building at 104 Cumberland Rd., and the other was for a residential accessory building at 310 Brunswick. The project at 220 Jackson St. was completed. The project at 301 Fulton Rd. was completed. The project at Lot 21, Dannielle Court was completed. The project at Lot 27, Briarcliff was completed. There are fifteen open permits in various stages of construction.

Since I began in March of 2011 and continuing through August 2019, 209 permits have been issued and 460 inspections made in the city of Harrogate. The 207 permits have increased Harrogate by well over $49,000,000 in property evaluation. The permit revenue generated by these permits is over $76,000. So far in 2019, 13 permits have been issued, 11 projects completed, and 15 are still in various stages of construction.”

 

Dan Hoffeditz – newly appointed building inspector reported the following:

-Blueprints from Charlie Shell had been received.

-Visited David Crockett’s property on Brunswick. All is in compliance.

-3 permits were issued to Terry Seal

-Visited Dollar General contractor. Referred them to Dan Hawk about the retaining wall.

(per Mayor Fultz, a new permit was not needed for the wall, only that it was not included on the original site plan that P&Z approved. A new drawing would need to be submitted)

-Sandy Moore at 227 Kingsley asked about converting an existing building (239 Kingsley) into 3,

one-bedroom apartments. It is zoned R-1 and apartments are not allowed according to Dan Hawk.

-Talked to Bill Bull from Coffey Funeral Home about replacing their road sign. Same size and same kind.

-Permit needed for proposed double-wide to replace a burned structure. Demolition permit needed for clearing the structure.

 

PLANNING AND ZONING COMMISSION:

Mayor Fultz reported that Local Planner, Dan Hawk has recommended P&Z look at new regulations regarding initial site plans that would include utilities, boundary surveys, and a checklist.

 

OLD BUSINESS:

ORDINANCE NO. 124

AN ORDINANCE OF THE CITY OF HARROGATE ADOPTING FEES AND CHARGES RELATED TO THE OPERATION OF THE SANITARY SEWER SYSTEM

Motion: To approve on second and final reading; Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

 

NEW BUSINESS:

Resolution 146 – A resolution authorizing the City of Harrogate to participate in Public Entities Partners “Driver’s Safety” Matching Grant Program. A matching grant up to $1000 for driver safety equipment. (Traffic cones will be purchased if the grant is awarded)

Motion: To approve: Lieven Cox

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent; Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

PUBLIC FORUM: James Schenkenfelder, 205 Cleveland Ave., said he is concerned about speeders, and also wanted to clarify the Hwy 63 project was not to four-lane as he originally thought, but will have a turn lane instead. Mayor Fultz reported that the County has been patrolling heavily in the area, and confirmed that Hwy 63 in our area, will not be four lanes, but will instead have a turn lane added.

Alderman Poore said he is also concerned about speeding, and asked if the city could employ just a “traffic” cop. Staff was asked to check with MTAS.

 

ADJOURNMENT: With no further business, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Lieven Cox

Second: Troy Poore

Mayor Fultz declared the meeting adjourned at 7:27 PM

 

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

August 26, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Linda Fultz called the meeting to order at 6:00 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett         Present

Lieven Cox             Present

Linda Fultz              Present

Allen Hurst              Absent

Troy Poore              Present

 

 

COMMUNICATIONS FROM THE MAYOR:    None

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To approve as presented; Gary Burchett

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

TREASURER’S REPORTS:

Motion: To adopt as presented; Lieven Cox

Second: Gary Burchett

Unanimous consent from members present – Motion adopted

 

UTILITY BOARD:

Mayor Fultz will gather information from other cities about using Servline Utility Protection Program. The company Rep will be present at the next meeting.

 

Vaughn & Melton is working on a quote for mapping our sewer system.

 

OmniSite quotes for upgrades to pump station reporting;

Annual Plan - $165.00

(3) upgrades from 3G to 5G - $299 each

Radio/callout unit at H.Y. Livesay needed if the upgrade doesn’t fix it - $1025.00 with Plan;

$860.00 w/o Plan

Motion: To approve quotes; Gary Burchett

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

 

Due to CUD rate increase for transport and treatment of 4% per thousand gallons and

25% for over 200,000 gallons, Ordinance 124 is up for first reading.

 

ORDINANCE NO. 124

AN ORDINANCE OF THE CITY OF HARROGATE ADOPTING FEES AND CHARGES RELATED TO THE OPERATION OF THE SANITARY SEWER SYSTEM

Motion: To approve on first reading; Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

 

Sewer customer collections/issues to be handled through municipal court per advice from city attorney

Motion: To approve on first reading; Gary Burchett

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

 

 

ROADS: Discussion Only

Queens Lane, Cleveland, and Carlyle will be measured for paving quote.

Superior scheduled to re-stripe turning lanes/intersections at Nettleton Rd and Cumberland Gap Pkwy, and Londonderry at Cumberland Gap Pkwy, this week.

 

PARKS AND RECREATION ADVISORY BOARD:

The Labor Day festivities planning is complete. The Mayor said we can use all the help we can get on the day of the event.

 

Jeff Lindsey has installed motion sensors at the park bathrooms.

 

(3) Three heaters are needed for the park building and bathrooms, quoted at $1206.00

Motion: To approve; Lieven Cox

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- yes; Allen Hurst -Absent;

Troy Poore – Yes

 

 

FIRE DEPARTMENT REPORT:

8 calls in July:

  • 1 residential alarm
  • 1 assistance call (gas smell)
  • 1 alarm at nursing home
  • 1 brush fire
  • 1 MVA
  • 1 storage building fire
  • 1 mower fire
  • 1 @ LMUChief Cupp is to get quotes for the cascade system that fills the air tanks.Responders fee increase was discussed for those traveling more than 15 miles, one way.
  •  
  •  

Motion: To table for future consideration: Gary Burchett

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

 

BOOK STATION REPORT:

Building Use Agreement between City of Harrogate and Claiborne County           Sheriff’s Office for use of lower half of the Book Station is ready.

Motion: To approve agreement as presented: Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

 

REPORT FROM BUILDING INSPECTOR:

During July two trips were made to Harrogate to address issues. Two permits were issued in July. One was for an addition on Pump Springs Rd. and the other was for a residence on Cromwell St. A demolition permit was issued for the project on Pump Springs Rd. The project at 828 Shawanee Rd. was completed. There are fifteen open permits in various stages of construction.

 

PLANNING AND ZONING COMMISSION: Did not meet

 

OLD BUSINESS: None

 

NEW BUSINESS:

Resolution 145 – A resolution authorizing the City of Harrogate to participate in the Public Entities Partners Property Conservation Matching Grant.

Motion: To approve: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent; Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

A cell phone for the maintenance staff was requested.

Motion: To approve one phone to share: Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

PUBLIC FORUM: Dennis Chumley, Beer Board Chairman, was inquiring about zoning for property located on St. Johns Place for interested parties wanting to see if it was zoned for commercial use before they purchased the property.

 

ADJOURNMENT: With no further business, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Gary Burchett

Second: Troy Poore

Mayor Fultz declared the meeting adjourned at 6:56 PM

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

July 22, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Vice-Mayor Allen Hurst called the meeting to order at 6:00 PM. The invocation was led by Alderman Troy Poore, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett         Absent

Lieven Cox             Present

Linda Fultz              Absent

Allen Hurst              Present

Troy Poore              Present

 

 

COMMUNICATIONS FROM THE MAYOR:    N/A

 

TREASURER’S REPORTS:

Motion: To adopt; Lieven Cox

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

UTILITY BOARD:

The rate study for the Water and Wastewater Finance Board was completed by                                MTAS.

Motion: To approve rate study; Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

ROADS: Discussion Only

Roads considered for paving and repair: Queens Lane, Cleveland, and Carlyle.

 

Re-painting directional arrows is scheduled at Nettleton Road and Londonderry Road

 

PARKS AND RECREATION ADVISORY BOARD:

The Labor Day vendor’s meeting is scheduled for July 30, 2019, 6:30 at City Hall

 

A memo of understanding/agreement is being prepared for users of the park concession building and for placing a storage building on park premises

 

Quotes have been received for the city storage building:

   Buell Fencing - $9862

   Jeff Green (Not Bonded or Licensed) - $6849.82 – Does not include concrete slab

Motion: To approve Buell’s quote for the storage building; Lieven Cox

Second: Troy Poore

Roll call vote: Gary Burchett- Absent; Lieven Cox- Yes; Linda Fultz- Absent; Allen Hurst -Yes;

Troy Poore – Yes

 

 

 

Park maintenance equipment needed and requested for purchase: Weed eater and leaf blower. Prices checked at Montgomery’s and Blue Grass. Montgomery’s is about $20 cheaper on both. Approximate cost to be less than $500

Motion: To approve purchase of equipment from Montgomery’s; Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Absent; Lieven Cox- Yes; Linda Fultz- Absent; Allen Hurst -Yes;

Troy Poore – Yes

 

FIRE DEPARTMENT REPORT:

9 calls in June:

  • 3 residential alarms
  • 1 barn fire
  • 1 tree fire
  • 4 structure fires – provided mutual aid on allTOSHA recommended adoption of an Exposure Control Plan and a Respiratory Protection Program for the fire department. Chief Cupp also requested job descriptions for the fire department provided by the City Attorney be adopted.
  •  

Motion: To approve both recommendations as well as the job descriptions: Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

Alderman Cox asked Chief Cupp how the firefighters met their physical requirements and whether there is a process in place. Chief Cupp answered that it is all done in house and that no process was in place. Mr. Cox suggested a process be put in place for liability purposes.

 

The purchase of two air packs was requested. Priced at $5350, the cost had already been budgeted

Motion: To approve; Lieven Cox

Second: Troy Poore

Roll call vote: Gary Burchett- Absent; Lieven Cox- Yes; Linda Fultz- Absent; Allen Hurst -Yes;

Troy Poore – Yes

 

HVFD would like to host a 64-hour training class, Aug-Oct., and will be attended by approximately 15 trainees. Cost is $190 and is in the budget.

Motion: To approve: Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

BOOK STATION REPORT:

Claiborne County Sheriff Bob Brooks has confirmed that he would like to use the lower level of the Book Station as a satellite office. City attorney is working on the agreement, specifically asking for dedicated patrols for Harrogate. Looking at a Sept.1, 2019 effective date.

Motion: To approve based on signed agreement: Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

REPORT FROM BUILDING INSPECTOR:

During July two trips were made to Harrogate to address issues. Two permits were issued in July. One was for an addition on Pump Springs Rd. and the other was for a residence on Cromwell St. A demolition permit was issued for the project on Pump Springs Rd. The project at 828 Shawanee Rd. was completed. There are fifteen open permits in various stages of construction.

 

Mike Bevens has agreed to be the city’s building inspector and has one year to be certified and licensed, must attend Planning and Zoning meetings and BMA meetings. Salary will be $200 monthly base pay and $25 per site visit. Start date, if approved, is August 1, 2019.

Motion: To approve; Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Absent; Lieven Cox- Yes; Linda Fultz- Absent; Allen Hurst -Yes;

Troy Poore – Yes

 

Code Enforcement Report: Provided by David Massengill

UPDATES ONLY:

McDowell – Yorkshire Drive - 2nd letter signed for 7/3/19 –He contacted Mayor on 7/12/19

Huffman – yard was mowed, still working on house

Michael Divine Street - 2nd letter sign for 7/1/19; talked w/him on 7/3/19

NEW

Sanderella’s Tanning Beds – did walk through on 7/10/19 Re: demolition of building. Advised of possible asbestos in bathroom tile & advised of clean up procedure.

 

 

PLANNING AND ZONING COMMISSION: Did not meet

 

OLD BUSINESS: None

 

NEW BUSINESS:

Utility trailer is needed for the maintenance department. Cost will be approximately $1300

 

Motion: To approve: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Absent; Lieven Cox- Yes; Linda Fultz- Absent; Allen Hurst -Absent; Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

PUBLIC FORUM: No speakers

 

ADJOURNMENT: With no further business, Vice-Mayor Hurst called for a motion to adjourn.

Motion: To adjourn: Lieven Cox

Second: Troy Poore

Mayor Fultz declared the meeting adjourned at 6:25 PM

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

June 24, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Fultz called the meeting to order at 6:00 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett         Present

Lieven Cox             Present

Linda Fultz              Present

Allen Hurst              Absent

Troy Poore              Present

 

Mayor Fultz opened the public hearing for any comments regarding proposed ordinance 122, an Ordinance of the City of Harrogate, amending the FY2019 Budget and adopting FY2020 Budget and

proposed ordinance 123 - An Ordinance of the City of Harrogate adopting fees and charges related to the operation of the sanitary sewer system.

No comments were made from the public.

 

Mayor Fultz spoke about going to the TAUD conference and that they recommended a three percent increase in rates yearly, across the board, to give the utility a cushion for any needed repairs so we wouldn’t have a large one time increase to customers for not having had any rate increase for three or four years. Mayor Fultz advised that this conference had a lot of useful information.

 

At this time Alderman Troy asked if both ordinances were on second readings. After it was confirmed they were, Mr. Poore made a motion to approve both ordinances. Alderman Burchett seconded the motion and a roll call vote was taken.

 

Motion: To approve both ordinances: Troy Poore

Second: Gary Burchett

 

Roll call vote for Ordinance 122: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent; Troy Poore – Yes

Unanimous consent from members present – Ordinance was adopted

 

Roll call vote for Ordinance 123: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent; Troy Poore – Yes

Unanimous consent from members present – Ordinance was adopted

 

With no further comments, Aldermen Gary Burchett made a motion to close the public hearing, the second motion was made by Alderman Lieven Cox. After unanimous consent by members present, Mayor Fultz closed the public hearing.

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz recognized and introduced Mr. Alvaro Guzman from the audience. Mr. Guzman informed the Board of intentions to lease the Oasis property to open a Mexican restaurant. He and his business partner have many years’ experience in the restaurant industry, and have other Mexican restaurants open at this time. He also operates a Brazilian steakhouse in Johnson City. He will turn in a beer permit application for consideration from the Beer Board. When asked about a liquor by the drink permit, Mayor Fultz advised that it is regulated through the state and that the City has no jurisdiction over liquor by the drink sales except for the privilege tax that can be imposed each year. Mayor Fultz also advised what the beer application costs are, as well as the yearly beer permit fee. Mr. Guzman also advised that they had plans to open the beer store as well. Mayor Fultz thanked him for coming and told Mr. Guzman that the City is looking forward to having them here.

 

Cumberland Gap Marching Band had requested permission to have a roadblock. After discussion, the Board was not favorable for opening that up to anyone other than the two organizations currently permitted, that being the Shriner’s and Special Olympics.

 

Motion: To decline request from Cumberland Gap Marching Band to have a road block; Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

 

TREASURER’S REPORTS:

Motion: To adopt; Troy Poore

Second: Gary Burchett

Unanimous consent from members present – Motion adopted

 

UTILITY BOARD:

Mayor Fultz asked the Board if they would like to approve the Capital Improvement Plan for the City of Harrogate Utility, as presented by Hatfield & Allen Associates.

Motion: To adopt the Capital Improvement Plan: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

The Mayor asked if the Board wanted to begin imposing a 10% penalty fee for late utility payments, effective for the July 2019 billing.        

Motion: To approve: Gary Burchett

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

 

ROADS REPORT:

Alderman Burchett reported that a law-abiding citizen had been pulled over and given a warning for going straight through the traffic stop light from the right lane, at the Nettleton Road intersection with Cumberland Gap Pkwy. After discussion, and confirmation that the person was in the correct lane to go straight through at the light, staff was asked to call the road striping company and have them repaint the arrows at that intersection as well as Londonderry and Cumberland Gap Pkwy.

 

PARKS AND RECREATION ADVISORY BOARD:

A representative from AYSO was present at the work session with a list of questions and concerns about parking and storage. Mayor Fultz advised that parking areas can’t change much because we only have so much space that is useable. Staff will mark off an area in the grass that can be used at this time for extra parking space. They also need a place to store their equipment and asked if they could put a storage building there. Mayor Fultz advised that no details have been worked out yet, but the Board would need to sit down and figure it out before little league baseball starts using the fields. Mayor Fultz will ask about the deed to the presently used little league field.

 

FIRE DEPARTMENT REPORT:

10 calls in May:

  • 4 at nursing home
  • 1 brush fire
  • 1 @ LMU
  • 1 mattress fire
  • 1 lift assist
  • 2 structure fires – provided mutual aid

4 people attended state training on June 8 & 9

 

DISCUSSION ONLY: The 911 dispatch agreement has not yet been signed. No action was taken, only discussion about:

The legality of the agreement; what the funds are to be used for; how the funds are distributed; the 911 budget; 911 salaries; the amount charged and what it is based on, and why it was not based on number of dispatched callouts because HVFD only receives approximately 120 per year versus the huge number of callouts for the other entities; why Harrogate has to pay the same amount as the others since we have fewer calls.

The 911 Board meeting is to be held this week and more should be known. Mayor Fultz has been appointed to the 911 Board.

 

BOOK STATION REPORT:

Library Board needs a committee member appointed. Director Barbara Ramsey advised that Thornley Alexander had expressed interest.

Motion: To appoint Thornley Alexander: Lieven Cox

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

REPORT FROM BUILDING INSPECTOR:

During May four trips were made to Harrogate. Two permits were issued in May. One was for a residential accessory building at 301 Fulton Rd., the other was for a double-wide residence at 828 Shawanee Rd. Two projects were completed. One was 511 Washington Ave., the other was 370 Nettleton Rd. There are twelve open permits in various stages of construction.

 

Code Enforcement Report:

Jimmy & Doris McDowell – Yorkshire Drive - overgrown lot - mailed certified letter on June 22, 2019

Donald Huffman - 569 Shawanee Road - overgrown lot - door knocker hung June 14, 2019

Michael Jason Owen – 129 Divine Street - overgrown lot - mailed certified letter on June 14, 2019 Mike Dean – Shawanee Road – requested silt fencing to be put in place on his project June 10, 2019

 

The Board was asked if they wanted to approve a demolition permit and add a fee of $50.

Motion: To approve: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

PLANNING AND ZONING COMMISSION: Nothing to report

 

OLD BUSINESS: None

 

NEW BUSINESS:

Local Government Hardware Agreement for FY2020 is $8828

Motion: To approve: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

Tennessee Municipal League dues for FY 2020 is $1750

Motion: To approve replacement: Gary Burchett

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

PUBLIC FORUM: No speakers

 

ADJOURNMENT: With no further business, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Troy Poore

Second: Gary Burchett

Mayor Fultz declared the meeting adjourned at 7:20 PM

 

 

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