BMA Meeting Minutes

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

September 24, 2018 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Prior to the regular meeting, the public hearing was opened by Mayor Fultz at 6:05 for Ordinance 118, an Ordinance of the City of Harrogate amending the Zoning Ordinance to add a minimum gross square footage requirement of 1000 square ft. for single family residential dwellings. No comments were made, a motion was made to close the meeting.

 

Motion to close the meeting: Allen Hurst

Second: Lieven Cox

Unanimous consent – Motion adopted, Mayor Fultz closed the meeting

 

The regular monthly meeting of the Harrogate BMA was then called to order at 6:03 PM, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett             Absent

Lieven Cox                  Present

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Lieven Cox

Second: Allen Hurst

Unanimous consent – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz attended the NRPO meeting where our multi-modal (sidewalk) grant application was being prioritized, along with other regional applications. The applications were graded according to economic need. Rocky Top was first, then Wartburg, New Tazewell, Lafollette, and last was Harrogate. All applications were submitted, but due to the grading system, Harrogate will not likely receive the grant.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Allen Hurst

Second: Lieven Cox

Unanimous consent – Motion adopted

 

UTILITY BOARD:

Discussion only

Sam Reed reported that everything is going alright. Manholes need to be sealed to prevent infiltration and inflow. 2 E-1 pumps were sent for repair.

                                                                                                   

ROADS REPORT:

Discussion only - Consideration for other possible projects

 

PARKS AND RECREATION ADVISORY BOARD:

Discussion only

The AYSO Soccer League is now using the new field in the park.

 

FIRE DEPARTMENT REPORT:

Discussion only

No report was submitted. Staff reports pump tests are being done.

 

BOOK STATION REPORT:

Discussion only

Storage room has been cleaned out. Several new people have been in.

 

REPORT FROM BUILDING INSPECTOR:

Seven permits were issued in August. The sign at People’s Choice Pharmacy was completed. There are seventeen open permits in various stages of construction.

 

PLANNING AND ZONING COMMISSION:

Discussion only

Had no new business on the agenda and did not meet

 

OLD BUSINESS:

The Board approved on final reading, Ordinance 118, an Ordinance amending the Zoning Ordinance of the City of Harrogate to add a minimum gross square footage requirement of 1000 square ft. for single family residential dwellings.

Motion: to approve– Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Absent; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

NEW BUSINESS:

Gill Elliott asked the Board to extend the hours for the Oasis to sell alcoholic beverages. Mayor Fultz advised him that the State has jurisdiction over that, and to check with them.

There was then an emotional plea by Kennedy Chumley asking that the Oasis refrain from playing loud music late into the night. Her grandmother, who lives next door to the business, is in very poor health and does not need the noise and disturbance the music causes. Gil Elliott said they would do everything they could to help in the matter.

 

Special Olympics requested a road block for October 13, with a rain date of Oct. 20.

Motion: to approve– Allen Hurst

Second: Lieven Cox

Unanimous consent – Motion adopted

 

PUBLIC FORUM:

Mayor Fultz recognized newly elected County Mayor Joe Brooks in the audience. He will try and be at our meetings and help the City in any way he can.

 

ADJOURNMENT:

Motion: To adjourn: Lieven Cox

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:28 PM

 

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City of Harrogate

Minutes for the SPECIAL CALLED Meeting of the Board of Mayor and Aldermen

September 4, 2018 12:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Prior to the regular meeting, the public hearing was opened by Mayor Fultz for Ordinance 117, an ordinance repealing the prohibition of on-premise intoxicating liquor sales by facilities with statutory authority and adopting a privilege tax on the sale of alcoholic beverages for consumption.

No comments were made, a motion was made to close the meeting.

 

Motion to close the meeting: A. Hurst

Second: G. Burchett

Unanimous consent – Motion adopted, Mayor Fultz closed the meeting

 

BID AWARD FOR COMMERCIAL MOWER

 

Bids were opened at City Hall on August 27, 2018 by Mayor Fultz

Lawson’s provided the only bid in the amount of $18,900    

 

Motion: To accept the bid from Lawson’s in the amount of $18,900: Allen Hurst

Second: G. Burchett

ROLL CALL VOTE BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Absent, Linda Fultz - Yes,

Allen Hurst – Yes.

 

The Special Called Meeting of the Harrogate BMA was then called to order by Mayor Fultz

 

ATTENDANCE ROLL CALL:

Gary Burchett             Present

Lieven Cox                  Absent

Linda Fultz                  Present

Allen Hurst                  Present

 

OLD BUSINESS:

Does the Board wish to approve on final reading, Ordinance 117, an Ordinance of the City of Harrogate repealing the prohibition of intoxicating liquor sales on premises in designated premier tourist resort locations and adopting a privilege tax on retail sale of alcoholic beverages for on premises consumption?

 

Motion: To approve Ordinance 117 on final reading – A. Hurst

Second: G. Burchett

ROLL CALL VOTE BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Absent, Linda Fultz - Yes,

Allen Hurst – Yes.

 

NEW BUSINESS:

Does the Board wish to approve on First Reading, Ordinance 118, an Ordinance amending the Zoning Ordinance of the City of Harrogate to add a minimum gross square footage requirement for single family residential dwellings?

 

Motion: To approve Ordinance 118 on first reading – G. Burchett

Second: A. Hurst

ROLL CALL VOTE BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Absent, Linda Fultz - Yes,

Allen Hurst – Yes.

 

ADJOURNMENT:

Motion: To adjourn: A. Hurst

Second: G. Burchett

Mayor Fultz declared the meeting adjourned at 12:05 PM

 

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

July 23, 2018 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Prior to the regular meeting, the public hearing was opened by Mayor Fultz at 6:00 for Ordinance 116, an ordinance to amend the Harrogate Zoning Map from R-1, Low Density Residential, to B-1, general business for 448 Patterson Road. No comments were made, a motion was made to close the meeting.

 

Motion to close the meeting: A. Hurst

Second: G. Burchett

Unanimous consent – Motion adopted, Mayor Fultz closed the meeting

 

The regular monthly meeting of the Harrogate BMA was then called to order at 6:03 PM, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett             Present

Lieven Cox                  Absent

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; G. Burchett

Second: A. Hurst

Unanimous consent – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

  • 2018 CDBG grant has been awarded to Harrogate. With this grant we will be able to complete the EPA extension as well by getting homes hooked up to the main trunk
  • The FY2019 Budget has been approved by the State
  • The Multi-modal grant application is being prepared. It will be used for sidewalks in Harrogate

 

  •  

TREASURER’S REPORTS:

Motion: To pass as presented; A. Hurst

Second: G. Burchett

Unanimous consent – Motion adopted

 

UTILITY BOARD:

Discussion only

Sam Reed reported that one of the pumps at Patterson Station had been sent for repair. Staff reported that debris had been lodged inside it and the pump did not have to be replaced. It will be back in tomorrow.

 

ROADS REPORT:

Discussion only

Vice-Mayor Allen Hurst went over some of the of paving projects; Ridgedale, Londonderry, parts of Patterson, and Kingsley

A complaint was made about paving on Presidential. Staff will check the street.

 

 PARKS AND RECREATION ADVISORY BOARD:

Discussion only

Alderman Burchett confirmed the old park sign will be given back to the city to use at the Sports Park, but biggest problem is getting it taken down. Still working on that.

 

FIRE DEPARTMENT REPORT:

Discussion only

Chief Cupp reported HVFD had responded to 4 calls in June.

Chief Cupp then requested approval for two attendees for the state arson training in October @ $80.00 per person, and for himself to attend the “Train the Trainer” program @$45.00.

Approval was requested for 2 sets of gear @$1600 each.

Mayor Fultz thought these expenditures were reasonable. Alderman Hurst agreed, as did Alderman Burchett.

 

BOOK STATION REPORT:

Discussion only

Down to Earth Landscape came and pruned, mulched, and sprayed weed killer. Ms. Ramsey thought they did a great job and it looked really good. Waiting on the people who will be cleaning the floors.

 

REPORT FROM BUILDING INSPECTORS:

Final inspection was completed at People’s Choice Pharmacy on Cumberland Gap Pkwy. One permit issued in June for an addition to the parsonage for Shawanee Baptist Church. There are eight open permits in various stages of construction.

 

PLANNING AND ZONING COMMISSION:

Discussion only

The Mayor reported that Local Planner Dan Hawk is searching for a Codes Enforcer/Building Inspector for Harrogate.

OLD BUSINESS:

Does the Board wish to approve on final reading, Ordinance116, an ordinance to amend the Harrogate Zoning Map from R-1, Low Density Residential, to B-1, General Business for 448 Patterson Road?

 

Motion: to approve all– A. Hurst

Second: G. Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Absent; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

NEW BUSINESS:

Does the Board wish to approve on First Reading, Proposed Ordinance 117, an ordinance repealing the prohibition of on-premise intoxicating liquor sales by facilities with statutory authority and adopting a privilege tax on the sale of alcoholic beverages for consumption?

Motion: to approve– G. Burchett

Second: A. Hurst

Roll call vote: Gary Burchett – Yes; Lieven Cox – Absent; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

 PUBLIC FORUM:

Mayoral candidate Joe Brooks Introduced himself and spoke briefly that he was at the meeting to learn of any issues Harrogate was dealing with, or anything that might be overlapping with the County. Liquor by the drink by referendum was also briefly discussed, with no official business taken from it.

 

ADJOURNMENT:

Motion: To adjourn: A. Hurst

Second: G. Burchett

Mayor Fultz declared the meeting adjourned at 6:54 PM

 

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

June 25, 2018 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Prior to the regular meeting, a public hearing was held for Ordinance 113, an ordinance to amend the FY2018 budget; Ordinance 114, an ordinance to adopt the FY 2019 budget; and Ordinance 115, an ordinance amending the Harrogate Zoning Map from R-1, Low Density Residential, to R-2, Medium Density Residential for 468 Patterson Road. No comments were made, a motion to close the meeting was made by Alderman Cox, with a second by Vice-Mayor Hurst.

 

Motion to close the meeting: Lieven Cox

Second: Allen Hurst

Unanimous consent – Motion adopted, meeting closed

 

The regular monthly meeting of the Harrogate BMA was then called to order at 6:06 PM, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett             Present

Lieven Cox                  Present

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Allen Hurst

Second: Gary Burchett

Unanimous consent – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz indicated that all communications would be done under each individual segment

 

TREASURER’S REPORTS:

Motion: To pass as presented; Allen Hurst

Second: Lieven Cox

Unanimous consent – Motion adopted

 

UTILITY BOARD:

Discussion only

Sam Reed reported that maintenance staff had requested repair or replacement of 4 pumps. Repairing would be at a cost of $3768. To replace two dry well pumps would be $3289.

Motion: To purchase two new dry well pumps, and repair two old pumps; Lieven Cox

Second: Allen Hurst

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

Discussion turned to the need to increase the fees for grinder pumps. Due to the rising cost for grinder pumps and installation, and the fact that the utility has to operate independently from the General Fund of the City, the Harrogate Utility Department needs to increase the cost for single pumps from $3500 to $5000, and dual pumps from $10,000 to $15,000

 

 

Motion: to approve– Gary Burchett

Second: Allen Hurst

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

ROADS REPORT:

Discussion only

Vice-Mayor Allen Hurst reported they are looking at paving projects for Londonderry, city hall to the first entrance to the sub-division; Patterson - behind Hardee’s to the highway; Patterson – south to the highway; Nettleton; the Park

 

PARKS AND RECREATION ADVISORY BOARD:

Discussion only

Cameras have been installed and close to being ready to open to the public for partial use. Looking at getting the old sign moved from the former park on Hwy 63, to the new park at Industrial Drive.

 

FIRE DEPARTMENT REPORT:

Discussion only

Chief Cupp reported HVFD had responded to 5 calls in May.

Chief Cupp then requested the SOG’s and SOP’s be updated. The suggested revisions are made part of these minutes.

Motion: to approve as presented– Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

Alderman Burchett asked the Chief if the repeater would work on the tower across from city hall. Chief Cupp said that it would. Mr. Burchett said they may be able to get it moved within a month.

 

BOOK STATION REPORT:

Discussion only

Not much going on right now. Just working on the flower beds.

 

REPORT FROM BUILDING INSPECTORS:

Final inspections were completed at Lot 19, Pinnacle Place, Danielle Court, with a Certificate of Occupancy issued. One permit issued on Washington Ave. to Martha Voges but placed on hold until P&Z can take another look at the plans. There are seven open permits in various stages of construction.

 

The Board considered increasing building permit fees to keep up with International Code Council standards. The new rates are made part of these minutes

Motion: to approve fees from the 75% column– Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

PLANNING AND ZONING COMMISSION:

Discussion only

Mike Dean was not at the meeting to discuss plans for his proposed project on Shawanee and was moved to July. The motion passed for recommendation to the BMA to rezone 448 Patterson Road from R-1 to B-1. A minor plat for Baylor Fulton was approved. A fee schedule process is being written.

 

OLD BUSINESS:

Does the Board wish to approve on final reading, Ordinance113, an Ordinance to amend the FY 2018 budget; Ordinance 114, an Ordinance to approve the FY2019 budget; and Ordinance 115, an Ordinance to amend the Harrogate Zoning Map from R-1, Low density Residential, to R-2, Medium Density Residential for 468 Patterson Road?

Motion: to approve all– Lieven Cox

Second: Gary Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

NEW BUSINESS:

Does the Board wish to approve on First Reading, Proposed Ordinance 116, an Ordinance to amend the Harrogate Zoning Map from R-1, Low Density Residential, to B-1, General Business for 448 Patterson Road?

Motion: to approve– Allen Hurst

Second: Gary Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

Does the Board wish to withdraw from the FAST Act TAP Grant project? (Greenway Grant)

Motion: to approve– Lieven Cox

Second: Allen Hurst

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

Does the Board wish to apply for the 2018 Multimodal Access Grant with a 95/5 reimbursable city match?

Motion: to approve– Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

PUBLIC FORUM:

James Acuff stood to introduce himself and his wife Linda. They are from Grainger County and he is running for State Representative for this district.

 

Mayor Linda Fultz then wanted to recognize former Alderman Sylvia Donahoe, who recently moved away and was unable to attend the meeting, with a plaque showing appreciation for her work and dedication to the City of Harrogate.

 

ADJOURNMENT:

Motion: To adjourn: Gary Burchett

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 6:38 PM