BMA Meeting Minutes

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Alderman

July 24, 2017, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

Prior to the regular meeting, a public hearing was held for any comments to be made for Ordinance 107. No public comments were made and the Vice-Mayor Allen Hurst, declared the hearing closed. The regular monthly meeting of the Harrogate BMA was then called to order at 6:08 PM, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

ATTENDANCE ROLL CALL:

Gary Burchett             Present

Lieven Cox                 Present

Sylvia Donahoe          Present

Linda Fultz                 Arrived at 6:26 PM

Allen Hurst                 Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Lieven Cox

Second: Sylvia Donahoe

Unanimous consent - Motion adopted 

 

COMMUNICATIONS FROM THE MAYOR:

The City had received an invoice from Vaughn & Melton for engineering work done on the greenway project. The Mayor asked the Board if they were in agreement not to move forward with the Phase V section of the Daniel Boone greenway trail project. Due to the Hwy 63 road expansion, the greenway would need to take a different route and involve non-reimbursable costs for new easements and engineering. The consensus of the Board was to not move forward with the project. The Mayor will contact the engineering firm and let them know.

The Mayor asked the maintenance workers to read the water meter at the Cumberland Gap High School athletic fields monthly so they will only be billed for sewer usage.

 

TREASURER'S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Lieven Cox

Unanimous consent - Motion adopted

 

UTILITY BOARD:

Discussion only - No formal action taken

Sam Reed was introduced to the Board as the official Waste Water Systems Operator. He will oversee the work and reports for the utility system. He reported we are up to date and in compliance with the state. Mr. Reed requested the purchase of a spare board for the drip system, as the one we have is not in great shape. Another drip system is needed at the CGHS pump station. He will know more about costs and get quotes when he goes to the convention in August.

 

ROADS REPORT:

Discussion only - No formal action taken

Vice-Mayor Allen Hurst reported the paving would begin in about a week. 

 

PARKS AND RECREATION ADVISORY BOARD:

Discussion only - No formal action taken

Staff reported that the consultants for the Recreation Master Plan Grant Project will soon be contacting the City regarding the Sports Park plans.

The Labor Day event planning is underway.

 

FIRE DEPARTMENT REPORT:

Discussion only - No formal action taken

Chief Cupp reported the HVFD responded to 18 calls in June.

2 new medical bags are needed. Board advised Chief Cupp to get quotes.

3 volunteers are in state training.

 

BOOK STATION REPORT:

Discussion only - No formal action taken

Director Barbara Ramsey reported the yard sale benefiting the library will be held on Aug. 5th, and requested a light fixture be replaced with an LED fixture. Vice-Mayor Allen Hurst said it could be changed out at the same time the others that are being converted are done. 

 

REPORT FROM BUILDING INSPECTORS:

Discussion only - No formal action taken

David Laws was not in attendance to report.

Staff reported 2 new permits had been issued in June.

 

PLANNING AND ZONING COMMISSION:

Did not meet due to having no issues on the agenda

 

UNFINISHED BUSINESS:

Final reading of Ordinance 107 approving amendments to the FY 2017 budget.

Motion: To approve amendments: Lieven Cox

Second: Sylvia Donahoe

Unanimous consent - Motion adopted

(Ordinance 107 made part of these minutes)

 

NEW BUSINESS:

Sewer rate increase to Option C on the suggested rate increases. ($12.50 per 1000 gallons over minimum (2000 gallons) usage)

Motion: To approve Option C: Gary Burchett

Second: Lieven Cox

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz - had not arrived at voting time, Allen Hurst - Yes

Unanimous consent - Motion adopted

 

Purchase of security cameras for park, shop, and HVFD #2

Motion: To approve purchase of cameras: Lieven Cox

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz - had not arrived at voting time, Allen Hurst - Yes

Unanimous consent - Motion adopted

 

PUBLIC FORUM:

John Turpin and Bill Duncan representing First Baptist Church of Harrogate - Mr. Turpin inquired about the status of the quitclaim deed the Board had approved for the city property adjoining the church property on Catalpa Ave., Pine Ave., and Kirby Street. Mayor Fultz reported that it is still in the legal process with our city attorney. Mr. Turpin then asked about contacting the utilities involved, at which point the Mayor indicated that they would need to do that instead of the city.

 

Larry and Bonnie Motter, 309 Tower Street, questioned R-O-W at Dover Avenue. Mr. Motter stated that he was not asking that the gate be removed; he only wants access to the road. Mr. Motter then presented the BMA with a letter by Mrs. Motter regarding removal of a stop sign at Scott Road and Tower Street, and asking the Board to drive up there to evaluate the safety of the intersection and the appropriate solution. A written response of the evaluation was requested. Alderman Donahoe and Alderman Cox said they would drive up there and take a look. 

 

Barbara Taylor, 158 Parliament Road, reported the burning at 180 Parliament Road is a continual issue causing dense smoke to the point that they cannot be outside. Ms. Taylor is asking the City to do something about it if at all possible. She stated that she appreciates what we have already done. Staff was asked to check with MTAS for an ordinance to address the issue of burning. 

 

ADJOURNMENT:

Motion: To adjourn: Allen Hurst

Second: Sylvia Donahoe

Mayor Fultz declared the meeting adjourned at 6:44 PM

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

June 26, 2017, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

The regular monthly meeting of the Harrogate BMA was called to order at 6:03 PM by Mayor Linda Fultz, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag. Prior to the regular meeting, a public hearing was held for any comments to be made for Ordinance 105 and 106. No public comments were made and the Mayor declared the hearing closed.

ATTENDANCE ROLL CALL:

Gary Burchett             Present

Lieven Cox                  Present

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Gary Burchett

Second: Sylvia Donahoe

Unanimous consent – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

There was discussion about re-routing the walking trail. The project would need additional property easement and new engineering. No information on what costs may be. Aldermen Burchett and Hurst are to gather information about the easement.

No formal action taken.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Allen Hurst

Unanimous consent – Motion adopted

 

UTILITY BOARD:

Staff reported the EPA project is complete with the exception of final inspection

 

ROADS REPORT:

No changes to report

Stop sign requested at Jefferson St, and the stop sign is to be removed at Scott St.

 

PARKS AND RECREATION ADVISORY BOARD:

$25,000 grant awarded to Harrogate from the county’s Three-Star Grant for playground equipment

 

FIRE DEPARTMENT REPORT:

Chief Cupp not in attendance, HVFD responded to 9 calls

 

BOOK STATION REPORT:

Discussion from Director Barbara Ramsey about purchasing shelves, waiting on a quote

REPORT FROM BUILDING INSPECTORS:

No new permits issued at this time

Discussion from Codes Enforcer David Laws regarding status of complaints

Discussion from Attorney Seth Oakes regarding status of legal issues

No formal action taken

                                       

PLANNING AND ZONING COMMISSION:

Discussion from the BMA regarding weight limits and large vehicles on city streets, and who is responsible for maintaining streets in the Briarcliff Subdivision.

Attorney Seth Oakes reported on status of legal issues involving Dover Avenue. He is to research information on city street parking, and responsibility of streets within the Briarcliff Subdivision

No formal action taken

 

UNFINISHED BUSINESS:

Final Reading of Ordinance 105 amending the Harrogate Zoning Code with certain language; Final reading of Ordinance 106, adopting FY 2018 Budget; First reading of Ordinance 107, approving amendments to the FY 2017 budget.

Motion: To approve all readings: Sylvia Donahoe

Second: Allen Hurst

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Unanimous consent – Motion adopted

 

NEW BUSINESS:

There was discussion by the BMA regarding a sewer rate increase. More time is needed to decide. Will be placed on next month’s agenda.

No formal action was taken

 

PUBLIC FORUM: Lisa Strickland of 143 Pine Avenue spoke to the BMA about the chemical spraying going on in Harrogate. Staff was instructed to invite someone from PVEC to come and address the Board regarding concerns.

Frank Smith of 159 Mockingbird Circle brought stuffed animals for the HVFD to hand out to children under duress after traumatic experiences. He commented on the effects these experiences had on the young and old, which is why he came up with this project of giving the children something to cling to while in these emergency situations.

The Board thanked them both for coming to the meeting.

 

ADJOURNMENT:

Motion: To adjourn: Gary Burchett

Second: Sylvia Donahoe

Mayor Fultz declared the meeting adjourned at 7.45 PM

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

May 22, 2017, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

The regular monthly meeting of the Harrogate BMA was called to order at 6:03 PM by Mayor Linda Fultz, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Present

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Absent

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Sylvia Donahoe

Second: Gary Burchett

Unanimous consent – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

Discussion regarding meeting with E-911 Board

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Lieven Cox

Unanimous consent – Motion adopted

 

UTILITY BOARD:

Update report from Hatfield and Allen was read

 

ROADS REPORT:

Roads scheduled in June to be paved from stop sign to stop sign: Bristol, Cleveland, Coleman, and Picadilly

 

MAINTENANCE DEPARTMENT REPORT:

Bid for mower awarded to Lawson’s Building Supply for $14,450 (bids made part of these minutes)

Motion: To approve lowest bid: Lieven Cox

Second: Gary Burchett

Unanimous consent – Motion adopted

 

PARKS AND RECREATION ADVISORY BOARD:

Discussion of grants received by the County

 

FIRE DEPARTMENT REPORT:

Chief Cupp not in attendance, report as follows:

2 vehicle fires

1 mutual aid call

1 possible structure fire (false)

1 residential alarm

1 storage building fire

1 tanker haz-mat accident

1 EMS assist

 

BOOK STATION REPORT:

Summer Reading Program to be held June 5-9

There was discussion to buy a new printer. Director Ramsey was advised to get prices.

 

REPORT FROM BUILDING INSPECTORS:

David Laws not in attendance

9 permits issued

Discussion from City Attorney regarding ongoing court matters

                                       

PLANNING AND ZONING COMMISSION:

A variance request made by David Crockett and Jeff Arnold was approved by the Board of Zoning Appeals

Court date set for Dover Ave. issue – June 27, 2017

 

UNFINISHED BUSINESS:

None

 

NEW BUSINESS:

Proposed Ordinance 105 amending the M-1, Industrial District within the Harrogate, Tennessee Zoning Code to change terminology from methadone clinic to pain clinic

Motion: To approve on first reading: Sylvia Donahoe

Second: Lieven Cox

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Absent

Unanimous consent – Motion adopted

 

City of Harrogate’s Proposed FY2018 Budget

Motion: To approve on first reading: Gary Burchett

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Absent

Unanimous consent – Motion adopted

 

TCRS minimum employer rate decreasing from 11.93% to 8.78%

Motion: To approve lower rate of 8.78%: Lieven Cox

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Absent

Unanimous consent – Motion adopted

 

PUBLIC FORUM: No comments

 

ADJOURNMENT:

Motion: To adjourn: Gary Burchett

Second: Sylvia Donahoe

Mayor Fultz declared the meeting adjourned at 6:53 PM

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

April 24, 2017, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

The regular monthly meeting of the Harrogate BMA was called to order at 6:00 PM by Mayor Linda Fultz, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Arrived at 6:02

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Sylvia Donahoe

Second: Allen Hurst

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Painting donated to the City of Harrogate by Mrs. Bill Jones, “Autumn Trees” by Artus Moser

Next work session will begin at 5:00 PM on May 16th, followed by the Budget Meeting

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – Project complete, with final clean-up within 30 days

EPA Project updates: Work in progress, should be complete within 60-75 days weather permitting

CDBG 2017 application –Results should be known by November

Reports from David Lamb – Not in attendance

 

Mayor Fultz reported Claiborne Utilities would like to purchase 2 of the old pumps that came from the Patterson Road Project.

Mayor Fultz will ask George Coots about the necessity of odor control use.

 

ROADS REPORT:

Vice-Mayor Allen Hurst will get list together for needed repairs and paving.

 

MAINTENANCE DEPARTMENT REPORT:

Report from David Lamb- Not in attendance

Request to have 3 trees removed at cost of $1100 – No action taken. Doug Witt was asked to contact Powell Valley Electric to see if they could take them down since they are close to power lines.

Request was made to buy new a mower. Quotes provided but will need to go to bid.

Motion: To advertise for bid: Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

PARKS AND RECREATION ADVISORY BOARD:

No further information from the soccer team regarding grants

 

FIRE DEPARTMENT REPORT:

Chief Cupp reported 8 calls in March

3 alarms on LMU campus

1 ATV accident

1 structure fire

1 assistance call

1 lift assist

1 MVA with entrapment

Emergency Vehicle Operation Course was held April 22 at HVFD

State training is May 12 & 13

Extrication class will be held in May and June at HVFD

 

Need two sets of gear at $2800 for both

Motion: To approve; Allen Hurst

Second: Lieven Cox

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Motion passed unanimously

 

Chief Cupp requested to get Mutual Aid Agreements with the following departments: Cumberland Gap Tunnel Authority, Middlesboro Fire Dept., North Tazewell Fire Dept., Tazewell-New Tazewell Fire Dept., and Speedwell VFD

Motion: To approve: Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

Also requested by Chief Cupp, was to enter into an Automatic Aid Agreement with Cumberland Gap Fire Dept.

Motion: To approve: Sylvia Donahoe

Second: Allen Hurst

Motion passed unanimously

 

BOOK STATION REPORT:

Second or third week in July will be considered for the Summer Reading Program

Director Ramsey requested funds for the zoo ($180) and magic show ($325) to provide entertainment for the program.

Motion: To approve; Sylvia Donahoe

Second: Lieven Cox

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Motion passed unanimously

 

Change in pay structure for Director Ramsey

Motion: To approve; Sylvia Donahoe

Second: Lieven Cox

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Motion passed unanimously

 

 

REPORT FROM BUILDING INSPECTORS:

1 new permit issued in March

No other formal action taken

                                       

PLANNING AND ZONING COMMISSION:

A variance request was made by David Crockett and Jeff Arnold

City Attorney Seth Oakes reported there was a title attorney looking at the Dover Ave. issue

No formal action taken

 

OLD BUSINESS:

The Great American Clean-Up produced 937 bags by all groups participating

 

NEW BUSINESS:

Proposal for Local Government Financial Management software for Harrogate’s FY2018 Budget

Motion: To approve: Sylvia Donahoe

Second: Allen Hurst

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Motion passed unanimously

 

Kerbela Shriner’s road block requested for Friday, May 26, 2017

Motion: To approve: Allen Hurst

Second: Sylvia Donahoe

Motion passed unanimously

PUBLIC FORUM: No comments

 

ADJOURNMENT:

Motion: To adjourn: Sylvia Donahoe

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:57 PM

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

March 27, 2017, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

The regular monthly meeting of the Harrogate BMA was called to order at 6:04 PM by Mayor Linda Fultz, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Present

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR: None at this time

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – New pump is operational

Reports from David Lamb – Absent

EPA Project updates: Work has begun

 

ROADS REPORT:

2017-2018 Street Paving contract awarded to lowest bid by Willis Paving, Inc. (Copies of bid documents made part of these minutes)

Motion: To approve; Allen Hurst

Second: Lieven Cox

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote to award paving contract to lowest bidder passed unanimously

 

PARKS AND RECREATION ADVISORY BOARD:

Board met March 22, 2017 to discuss plans for the Sports Park, no formal action taken, will meet again in two weeks

Harrogate will receive one piece of exercise equipment and button seat for the Sports Park, from proceeds of the Claiborne County Health Dept. grant.

The Annual Easter Egg Hunt will be held Saturday, April 15, 2017 at 11:00 AM at the Harrogate City Park

FIRE DEPARTMENT REPORT:

Chief Cupp reported 6 calls in February

3 residential

1 motor vehicle accident

1 wildfire

1 brush fire

HVFD needs: New pagers at $425 each and radios at $480 each

Motion: To approve; Sylvia Donahoe

Second: Lieven Cox

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote to purchase 6 of each passed unanimously

 

BOOK STATION REPORT:

Down to Earth will provide maintenance for the landscaping

No other formal action taken

 

REPORT FROM BUILDING INSPECTORS:

4 new permits issued in February

No other formal action taken

                                       

PLANNING AND ZONING COMMISSION: Did not meet in February

No other formal action taken

 

OLD BUSINESS:

Donation request by Matt Neverstitch – No action taken

 

NEW BUSINESS:

Project Graduation - $250

Motion: to Approve: Lieven Cox

Second: Allen Hurst

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote passed unanimously

 

Proclamation of Arbor Day, March 27, 2017, in the City of Harrogate by Mayor Fultz   (Copy made part of these minutes)

 

Great American Clean-Up Day is April 8, 2017. City to pay $2 per bag

Motion: to Approve: Allen Hurst

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote passed unanimously

 

Resolution No. 138 – To repeal and replace Resolution No. 102 and adopting the updated Public Records Policy (Copy made part of these minutes)

Motion: to Approve: Gary Burchett

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote passed unanimously

 

Quote from Mitchell, Emert, and Hill CPA firm of $9700 for next year’s audit contract

Motion: to Approve: Lieven Cox

Second: Allen Hurst

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote passed unanimously

 

Approval for appointment of Cookie Lawson to the Claiborne County Tax Assessor’s Board of Equalization as representative for Harrogate

Motion: to Approve: Sylvia Donahoe

Second: Allen Hurst

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote passed unanimously

 

PUBLIC FORUM:

Mona Dotson informed the Board of her intention to have a dead tree cut, which is on the property line between her and another property owner.

 

ADJOURNMENT:

Motion: To adjourn: Gary Burchett

Second: Sylvia Donahoe

Mayor Fultz declared the meeting adjourned at 7:03 PM

 

 

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

February 27, 2017, at 6:00 PM

Prior to the regular monthly meeting of the Harrogate BMA, a public hearing was held at for comments regarding proposed Ordinance 104. After no comments from the public, Mayor Fultz called the meeting closed at 6:00 PM.

The regular monthly meeting of the Harrogate BMA was called to order at 6:00 PM by Mayor Linda Fultz, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Present

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Absent

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Gary Burchett

Second: Sylvia Donahoe

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz commented that a meeting was held with Vaughn & Melton but would give that report later in the meeting

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Lieven Cox

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – New pump is being re-tested

Reports from David Lamb – Impellers were changed on the pumps and they are now pumping correct amounts

CDBG 2017 – Application was submitted today

 

EPA Project updates:

Official Notice to Proceed has been received; Contractor’s meeting with Hatfield and Allen Engineering is set for Wednesday, March 1st at 1:00 PM at City Hall

 

ROADS REPORT:

Bids for street paving bids to be advertised

Motion: To approve; Lieven Cox

Second: Gary Burchett

Motion passed unanimously

Speed limit signs have been requested by THP for Patterson Road in order to be able to right speeding tickets

Motion: To approve; Sylvia Donahoe

Second: Lieven Cox

Motion passed unanimously

 

PARKS AND RECREATION ADVISORY BOARD:

Harrogate will be partnering with the County to apply for a Parks and Recreation Pre-Planning Grant through TDEC. A $60,000 grant with 20% match divided among the participating municipalities.

Mayor Fultz will schedule a meeting with the presidents of the little league, soccer, and football.

Discussion was made regarding complaints about the little league field area being used to let dogs loose inside and owners not being responsible for picking up their pets waste. Someone is using the area for target practice, leaving broken glass that would potentially endanger children. The little league committee/officers will need to take care of these matters since the property is their responsibility.

The Annual Easter Egg Hunt will be held Saturday, April 15, 2017 at 11:00 AM at the Harrogate City Park.

 

FIRE DEPARTMENT REPORT:

Chief Cupp reported that in January there were 7 calls.

4 alarms at LMU

1 alarm at Tri-State Nursing Home

1 structure fire – aid given to North Claiborne FD

1 brush fire – Parliament Road

HVFD needs: (2) thermal imaging cameras; (5) pairs of boots; (8) helmets

Motion: To approve purchases; Gary Burchett

Second: Sylvia Donahoe

Motion passed unanimously

 

Special Olympics Annual Road Block – Scheduled for March 4th with rain date of March 25, 2017

Motion: To approve; Sylvia Donahoe

Second: Lieven Cox

Motion passed unanimously

 

BOOK STATION REPORT:

With waivers and agreements in place the Board voted to approve DAR using the downstairs section of the library for meetings

Motion: To approve; Sylvia Donahoe

Second: Lieven Cox

Motion passed unanimously

 

The Summer Reading Program material has been ordered. No definite date set, but will be held sometime during the first 2 weeks of June

REPORT FROM BUILDING INSPECTORS:

New permits issued:

Martha Voges - 521 Washington Ave.

LMU – Vet Med building; Baseball and Softball dugouts (still need to get a permit for the mower shed)

Complaints Update:

Building Codes Officer will send letters for trash complaint on Bolinger St.

Dunn and Baker court papers are ready to file. A hearing should be held within 30 days after filing

Parking on street at 146 Jackson – Water run-off causing home owner’s driveway to stay washed out and can’t park in it, has to park on the street. David Laws is to check and see what need to be done in order to fix

679 Presidential still has 2 cars parked there – Mr. Laws will send letter

Tree on Yorkshire – Mr. Burchett is to speak to Sammy Mars

                                       

PLANNING AND ZONING COMMISSION:

Motion: To adopt recommendations by the Planning and Zoning Committee pertaining to closing the city street running through LMU’s campus and for future expansion on the road out to Hwy. 63 across from Harrogate Crossing – Lieven Cox

Second: Sylvia Donahoe

Motion passed unanimously

Alderman Gary Burchett abstained from voting

 

Queens Lane Update – Trying to get on the Judge’s docket within the next 30-60 days

 

Dover Avenue - No action taken

 

OLD BUSINESS:

Ordinance 104 - AN ORDINANCE OF THE CITY OF HARROGATE TO AMEND SECTION 12-101, SUBSECTION 2, OF ORDINANCE 96 OF THE CITY OF HARROGATE, TENNESSEE.

Motion: to Approve on Second Reading: Gary Burchett

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Absent

Vote to approve on second reading passed unanimously

(Copy of the Ordinance to be made part of these minutes)

 

Donation request by Matt Neverstitch – No action taken

 

NEW BUSINESS:

Fourth Monday in March is Arbor Day in the City of Harrogate

 

Medic will be at City Hall March 3, 2017 from 10:00 a.m.-3:00 p.m. for a Blood Drive

 

Donation request by Judy Robertson for advertisement on T-shirt and donation to Tri-State Youth Choir (per Resolution 112)

Amount to donate $1250

Motion: to Approve: Lieven Cox

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Yes, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Absent

 

Interlocal agreement between Harrogate and Claiborne County Sheriff’s Dept. for inmate services

Motion: to Approve: Sylvia Donahoe

Second: Lieven Cox

 

PUBLIC FORUM:

Mona Dotson thanked the city maintenance dept. for picking up the trash and making a noticeable difference

 

ADJOURNMENT:

Motion: To adjourn: Sylvia Donahoe

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 7:17 PM

 

 

City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

January 23, 2017, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

The regular monthly meeting of the Harrogate BMA was called to order at 6:02 PM by Vice-Mayor Allen Hurst, followed by the invocation by Gary Burchett, and the pledge to the flag. 

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Absent

Sylvia Donahoe           Present

Linda Fultz                  Arrived at 6:06

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

A meeting is to be scheduled with Vaughn & Melton Consulting Engineers for a presentation for the Greenways project. The BMA would like to have it as our next work session at their office in Middlesboro.

Mayor Fultz commented on the Liquor Referendum information included in the meeting packet. A business owner had approached a Board member asking about retail sales of wine and liquor. It is an issue that requires a petition and voter approval at the next general election in 2018. The business owner was referred to the Claiborne County Election Commission director.

The Mayor asked the Board to be thinking about plans for the Sports Park; what our needs are, and the costs. One piece of playground equipment and a couple picnic tables need to be ordered now so at least that can be utilized while waiting for grants.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – John Allen was not able to attend due to illness, but according to Mr. Lamb they are waiting on parts.

Reports from David Lamb - Mr. Lamb reported Tim and Scott from Flo-line had asked him to press upon the City to consider approving doing the whole EPA project since the balance of the EPA funding would only go so far. As far as collections, there were no major events this month. Pumps have been ordered for Roger Ball’s new complexes as well as those for Terry Seal’s new apartment building, and should arrive in 4-6 weeks. 

CDBG2017 – No report

EPA Project updates:

Extension letter was sent to Tom Cooney requesting date of Sept. 30, 2017

Bid tabs and award recommendation by the engineering firm, Hatfield & Allen, awarding the Phase III EPA Sewer Line Extension project contract to low bidder Flo-Line Contracting

Motion: To award contract to Flo-Line; Allen Hurst

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett-Yes, Lieven Cox-Absent, Sylvia Donahoe-Yes, Linda Fultz-Yes, Allen Hurst-Yes

Vote passed unanimously

 

ROADS REPORT:

Vice-Mayor Allen Hurst had nothing to report on the roads.

A stop sign was requested at Shawnee/Bristol/Brunswick. A motion was made for installing three-way stop signs. David Lamb is to speak to the home owner who

has a car blocking the view at that same intersection.

Motion: To approve; Gary Burchett

Second: Sylvia Donahoe

Motion passed unanimously

 

PARKS AND RECREATION ADVISORY BOARD:

TDEC violation issue regarding storm water run-off at the Sports Park has been resolved. Check dams, silt fences, and straw are in place. We are to notify Christie Vonhatten when more work is done in the Spring so she can make another visit.

Mayor Fultz mentioned the City would be interested in the old field lights from LMU’s ballfields if they weren’t going to use them elsewhere. Alderman Burchett will be contacting David Laws to check on those.

Doug Witt will be researching camera equipment for the park

 

FIRE DEPARTMENT REPORT:

Chief Cupp reported that in December there were 9 calls.

4 alarms at LMU

1 brush fire

1 chimney fire

2 motor vehicle accidents – no extrication

1 alarm at Panther Drive

Chief Cupp reported need of a new printer for the Fire Dept. as well as new pagers. Vice-Mayor Hurst asked if he had money in his budget for them. After confirming there was, Chief Cupp was instructed to go ahead with those purchases.

AFG Grant update - Equipment had been ordered and expected within a few weeks. Balance of the grant award will be for training purposes.

 

BOOK STATION REPORT:

Director Barbara Ramsey reported that Doug Witt has installed three new computers at the library. He will also be researching camera equipment to be installed there.

Saturday, February 11th has been set for the Valentine’s Day Program for the children.

Items are being gathered for the annual Book Station yard sale.

 

REPORT FROM BUILDING INSPECTORS:

One permit issued to David Crockett and Jeff Arnold for commercial office space at 200 Nettleton Road

Complaints Update:

Mr. Laws was not in attendance but had called about the issue at 146 Jackson.

Home owner at 146 Jackson Street told David Laws that the water run-off from the street into his driveway has left it in such condition he can’t get in and out and that is why he parks on the street. Mayor Fultz drove by there and sent David Lamb to look at it too. Mr. Lamb reported that it was a unique situation with run-off and that is why he had to park where he did. The City had pavers to raise the curb as much as possible so the rest was due to gravity.

All other issues will be carried over until the next meeting

                                     

PLANNING AND ZONING COMMISSION:

Mayor Fultz reported they did not meet due to lack of business on the agenda

Queens Lane Update – City Attorney Seth Oakes reported no answer has been filed in the lawsuit. Mr. Oakes will call Atty. Stanifer to find out what kind of time line we’re looking at.

Mr. Oakes talked to David Laws and it will be a week or two before they can get out to Dover Avenue to check that situation with the gate. He will look at the tax maps and if needed step two would be to bring in a surveyor.

 

OLD BUSINESS:

None

 

NEW BUSINESS:

Resolution No 137 - A RESOLUTION AUTHORIZING THE CITY OF HARROGATE TO SUBMIT AN APPLICATION FOR A 2017 COMMUNITY DEVELOPMENT BLOCK GRANT

Motion: to Approve: Gary Burchett

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett – Yes, Lieven Cox - Absent, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote to authorize passed unanimously

(Copy of Resolution 137 to be made part of these minutes)

 

Ordinance 104 - AN ORDINANCE OF THE CITY OF HARROGATE TO AMEND SECTION 12-101, SUBSECTION 2, OF ORDINANCE 96 OF THE CITY OF HARROGATE, TENNESSEE.

Motion: to Approve on First Reading: Allen Hurst

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Absent, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote to approve on first reading passed unanimously

 

PUBLIC FORUM:

Mr. Matt Neverstitch spoke on behalf of his son to ask the City to sponsor him in a Regional Soccer Club event in Tulsa OK, June 12-17. Forms for the request are to be submitted to the City and will then be included on next month’s agenda.

 

ADJOURNMENT:

Motion: To adjourn, Allen Hurst

Second: Sylvia Donahoe

Mayor Fultz declared the meeting adjourned at 6:50 PM

 

 

 


 

City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

December 20, 2016, at 5:30 PM

Harrogate City Hall, 138 Harrogate Crossing

Prior to the regular monthly meeting, elected official Gary Burchett was sworn in to office by Mayor Linda Fultz

The regular monthly meeting of the Harrogate BMA was called to order at 5:37 PM by Mayor Linda Fultz, followed by the invocation by Sylvia Donahoe and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Arrived at 6:02

Sylvia Donahoe           Present

Linda Fultz                   Present

Allen Hurst                   Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Sylvia Donahoe

Second: Allen Hurst

Motion passed unanimously

 

 

COMMUNICATIONS FROM THE MAYOR: Comments held for Parks and Recreation

 

TREASURER’S REPORTS:

Motion: To pass as presented; Gary Burchett

Second: Allen Hurst

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – Project is progressing, per John Allen

Reports from David Lamb – Mr. Lamb not in attendance; Doug Witt reported one E-1 pump was replaced and one other pump needs to be replaced.

CDBG2017 – Septic surveys should start after the first of the year.

EPA – Nothing to report

 

ROADS REPORT:

Striping issues on Nettleton and Patterson have been reported to the Mayor. Past records show that all city streets are striped about every four years. Vice Mayor Allen Hurst will look into doing all this spring.

Alderman Burchett reported that the red light at Nettleton is holding too long. Mayor Fultz had the light at Londonderry adjusted to relieve school traffic flow, and thinks the light at Nettleton might need the same.

Mayor Fultz asked if the Street Dept. is ready for inclement weather. Doug Witt reported the salt and spreader were ready to go.

 

PARKS AND RECREATION ADVISORY BOARD:

A violation letter was received from TDEC regarding storm water run-off at the Sports Park. Steps to remedy the situation with check dams, silt fences, and straw, are taking place. Mayor Fultz will notify them of the progress that has already been made. The City has 30 days to respond.

 

FIRE DEPARTMENT REPORT: Chief Cupp was not in attendance

Doug Witt reported that in November there were 8 calls.

3 alarms at LMU

3 brush fires

1 transformer fire

1 motor vehicle accident

 

BOOK STATION REPORT:

Director Barbara Ramsey reported that the visit from Santa was great, but that there were only 6 children in attendance. It was determined that next year’s event should be held earlier.

Three computers are needed to replace the outdated ones at the library. The Mayor instructed Ms. Ramsey to make the purchase.

 

REPORT FROM BUILDING INSPECTORS:

No new permits had been issued.

Complaints Update:

City Attorney is taking care of the Dunn and Baker issues

Leona Wilbanks has received her letter, but no response

Parsons has talked with his renter and all the junk has been moved into one pile but not hauled off yet.

Letter for 146 Jackson Street regarding parking in the street was given to office staff at tonight’s meeting.

Letter for 229 Shawanee was re-sent. Mr. Laws reported that these people have since moved.

Owner of the overgrown lot at 679 Presidential has cleaned up some brush, vehicles are still there. Mr. Laws will check on this again.

A property owner reported a large tree in the center of an island on Yorkshire that could potentially be dangerous, and wants to know who is responsible for it. Mr. Laws will look into it.

A complaint was made about the pet crematory at the Animal Hospital. Mayor Fultz asked Codes Enforcer David Laws to check on that.

                                       

PLANNING AND ZONING COMMISSION:

Mayor Fultz was unable to attend the meeting but reported that the only item was the issue with David Crockett getting permission for 2 buildings on one lot with the non-conforming use codes.

Queens Lane Update – City Attorney Seth Oakes reported that Atty. David Stanifer is preparing an answer to send. Once that is filed, they can set the case for a date

Mayor Fultz asked that David Laws and Seth Oakes go see the street that is gated on Dover Avenue and research the issue. The Mayor had spoken with the resident who had the gate installed, and was told that former Mayor Bill Fultz gave her permission to put it up.

 

OLD BUSINESS:

None

 

NEW BUSINESS:

Mayor Fultz asked the Board to come to the January 17th work session with some topics for strategic planning for the year.

 

PUBLIC FORUM:

Mona Dotson asked Attorney Oakes what the legal process is for the ongoing Queens Lane issue, and how long it might take. He responded by saying that after Attorney Stanifer filed an answer and sent him a copy, a date for the hearing would be set and they would then go talk to the judge. Mr. Oakes did not anticipate it taking very long to get on the docket.

 

ADJOURNMENT:

Motion: To adjourn, Gary Burchett

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:25 PM

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

November 28, 2016, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Prior to the regular monthly meeting, elected officials were sworn in by City Attorney Seth Oakes. Those being sworn in were Linda Fultz – Mayor; Sylvia Donahoe – West Ward Alderman; Lieven Cox – West Ward Alderman. Gary Burchett was not in attendance and will be sworn in prior to the December BMA meeting on Dec. 20, 2016.

 

The regular monthly meeting of the Harrogate BMA was called to order at 6:04 PM by Mayor Linda Fultz, followed by the invocation by Sylvia Donahoe and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett              Absent

Lieven Cox                  Present

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz will be attending the 3 day seminar for government leadership, Nov. 30-Dec. 2 sponsored by UT- MTAS

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Allen Hurst

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – Project is underway

Reports from David Lamb – Nothing to report

CDBG2017 – Public hearing was held Oct. 27, 2016

 

ROADS REPORT: Nothing new to report

 

PARKS AND RECREATION ADVISORY BOARD:

The park gate is up and locked.

Lori Kimbrough, from the area soccer league, has offered to help search for grants to help with construction of the soccer field at the sports park.

Sometime in January, the Mayor would like to meet with a representative from the Little League program here in Harrogate.

 

FIRE DEPARTMENT REPORT: Chief Cupp could not be in attendance, but sent Mayor Fultz his report

13 calls in October– 5 at LMU, 2 vehicle fires, 1 alarm at Commercial Bank, 3 MVA’s, I brush fire, dumpster fire at HY Livesay

“TRUCK-or-Treat” event Halloween night had a great turn-out.

 

BOOK STATION REPORT:

Santa will be visiting the Bookstation Saturday Dec. 17th, from 12:00 – 2:00 PM.

Board gave Ms. Ramsey approval to purchase a Santa suit from available funds from the Bookstation budget.

 

REPORT FROM BUILDING INSPECTORS:

No new permits had been issued.

Complaints Update:

City Attorney is taking care of the Dunn and Baker issues

Parson letter has been printed but not mailed

Some of the junk is still at 344 Forge Ridge Road, some has been moved, and cars are gone

Letter ready to send for 146 Jackson Street regarding parking in the street

Letter for 229 Shawanee re-sent

Owner of the overgrown lot at 679 Presidential has cleaned up some brush, vehicles are still there.

                                       

PLANNING AND ZONING COMMISSION: Did not meet in November

City Attorney Seth Oakes spoke to David Stanifer who is representing the Fortner’s regarding the issue of Queens Lane. Nothing new to report.

Industrial Park has 4 parcels still listed as City property. Sunset Digital and the County Convenient Center are still in the City’s name per David Laws. City staff will look into it.

 

More research will need to be done for Dover Avenue as a City street.

 

OLD BUSINESS:

Second reading of Proposed Ordinance No. 102, an Ordinance Amending the Zoning Map of the City of Harrogate, TN by Rezoning Property from R-1 Low Density Residential to B-1 General Business

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Absent; Lieven Cox – Yes; Sylvia Donahoe - Yes Linda Fultz – Yes; Allen Hurst – Yes

 

Second reading of Proposed Ordinance No. 103, an Ordinance Amending the Zoning Map of the City of Harrogate, TN by Rezoning Property from R-2 Medium Density Residential to B-1 General Business

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Absent; Lieven Cox – Yes; Sylvia Donahoe - Yes Linda Fultz – Yes; Allen Hurst – Yes

 

Copies of Ordinance 102 & 103 have been made part of these minutes

Ordinance No. 102

AN ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF HARROGATE, TENNESSEE BY REZONING PROPERTY FROM R-1 LOW DENSITY RESIDENTIAL TO B-1 GENERAL BUSINESS

WHEREAS, The Harrogate Board of Mayor and Aldermen in accordance with Section 13-7­204 of the Tennessee Code Annotated may amend the municipal zoning ordinance and zoning map of the City of Harrogate, Tennessee; And

WHEREAS, The Harrogate Municipal Planning Commission has reviewed and recommended the Board of Mayor and Aldermen amend the zoning map on October 10, 2016;

NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Harrogate, Tennessee that section 403 of the Harrogate Municipal Zoning Ordinance be deleted in its entirety and replaced with the following:

Section I. Amend the Harrogate Zoning Map for property located at 106 Mason Lane to include parcel 0151 B 004.00 be from R-1 Low Density Residential to B-I General Business.

Section 2. This ordinance shall take effect following its final passage, the public welfare requiring it.

 

Ordinance No. 103

AN ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF HARROGATE, TENNESSEE BY REZONING PROPERTY FROM R-2 MEDIUM DENSITY RESIDENTIAL TO B-1 GENERAL BUSINESS

WHEREAS, The Harrogate Board of Mayor and Aldermen in accordance with Section 13-7-204 of the Tennessee Code Annotated may amend the municipal zoning ordinance and zoning map of the City of Harrogate, Tennessee; And

WHEREAS, The Harrogate Municipal Planning Commission has reviewed and recommended the Board of Mayor and Aldermen amend the zoning map on October 10, 2016;

NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Harrogate, Tennessee that section 403 of the Harrogate Municipal Zoning Ordinance be deleted in its entirety and replaced with the following:

Section 1. Amend the Harrogate Zoning Map for properties located between St. Johns Place and Cleveland Avenue from R-2 Medium Density Residential to B-1 General Business including parcels 015A A 006.0, 006.0, 015A A 007.00, 015A A 008.00 and 015A A 009.00.

Section 2. This ordinance shall take effect following its final passage, the public welfare requiring it.

 

NEW BUSINESS:

Appointment to appoint Allen Hurst as Vice-Mayor

Motion: To Approve; Lieven Cox

Second: Sylvia Donahoe

Roll call vote: Gary Burchett – Absent; Lieven Cox – Yes; Sylvia Donahoe - Yes Linda Fultz – Yes; Allen Hurst – Abstained from vote

 

Appointment of Chris Fultz as City Historian

Motion to approve: Lieven Cox

Second: Sylvia Donahoe

 

December Work Session and BMA meeting to be combined for Dec. 20, 2016 at 5:30 PM

Motion to approve: Lieven Cox

Second: Sylvia Donahoe

 

Christmas bonuses for staff

Motion to approve: Allen Hurst

Second: Lieven Cox

 

Donation to LMU for KSO sponsorship of $2750

Motion to approve: Allen Hurst

Second: Sylvia Donahoe

 

FLSA changes to salaried employees have been put on hold until further notice due to injunction issued against the law. No motion for changes

 

PUBLIC FORUM: No comments

 

ADJOURNMENT:

Motion: To adjourn, Sylvia Donahoe

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:31 PM

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

October 24, 2016, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

The regular monthly meeting of the Harrogate BMA was called to order at 6:00 PM by Mayor Linda Fultz, followed by the invocation by Gary Burchett and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Present

Sylvia Donahoe           Absent

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Lieven Cox

Second: Allen Hurst

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Representatives from the community of Gaylord, Minnesota, a community of about 2,200 people, will be visiting Harrogate Oct. 30-31. A DO medical school is interested in opening in their community and they would like to know what impact LMU-DCOM has had on Harrogate. Leaders from the community will convene at 9:00 A.M. Monday Oct. 31st at DCOM, followed by a tour of the City. After having lunch at LMU, the delegation would like to have a panel discussion with leaders, business members, and others from the City of Harrogate and LMU-DCOM.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

UTILITY BOARD:

EPA Sewer Line Extension – No official word

 

Patterson Road Pump Station Expansion – Pre-construction meeting was held at City Hall on Oct. 12. The odor issue was brought up; we will do some research on that and work with Matt Hatfield on that.

 

Reports from David Lamb – He has some issues with manhole covers that are cracked and letting rain water infiltrate our system. When asked by the Mayor if they were old and just needed to be replaced, Mr. Lamb said it was due to “some old, not so good workmanship”. When Alderman Lieven Cox asked how many manhole covers were defective, Mr. Lamb responded, “two”.

Mayor Fultz instructed Mr. Lamb to schedule secondary installations, even if it is one per week. He is also to schedule cleaning the windows and pressure washing at the Book Station and City Hall, before cold weather.

 

CDBG2017 – Public hearing scheduled for Oct. 27, 2016 at noon, here at City Hall

 

ROADS REPORT:

Vice-Mayor Allen Hurst reported that he had not heard back from Superior Striping. He will do a follow up call. Mayor Fultz stressed the need for striping down Londonderry to the high school.

Mayor Fultz also has been in touch with TDOT to see if someone could look at reworking the intersection at Londonderry and 25E to help ease the morning school traffic.

 

PARKS AND RECREATION ADVISORY BOARD:

Gutters damaged by Mr. Lamb have been repaired, but the expansion stress damage on the guttering has not. A quote of $200 has been given to repair that.

Floors have been cleaned and ready to paint. Mr. Lamb will call tomorrow to have the sewer installation inspected. Mayor Fultz asked if the downspouts had been fixed, Mr. Lamb stated they had not been. Work is continuing on the gate.

 

FIRE DEPARTMENT REPORT:

8 calls in September– 3 at LMU, 2 at the AT&T building, 1 mulch fire, 1 alarm at Tri-State Nursing Home, and 1 grass fire

HFVD will host a “TRUCK-or-Treat” event Halloween night from 5-7 P.M. here at the Fire Dept.

T-10 ladder truck passed the annual test, but needs some work to get it certified, Chief Cupp will get quotes for that. Pump testing is scheduled for Nov. 10, 2016

The MDA Roadblock scheduled for October 29, 2016, 8 A.M. until noon, upon approval by the BMA.

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

BOOK STATION REPORT:

Down to Earth is working on the landscaping.

Director Barbara Ramsey reported there will be a book signing Nov. 5, 2016 between 11 A.M. and 1 P.M. with Jim Woodring who authored ALWAYS MY FAULT- A Survivor’s Story, and Who Ate My Okra?

 

REPORT FROM BUILDING INSPECTORS:

No new permits had been issued.

Complaints Update:

City Attorney is taking care of the Dunn and Baker issues

Wilbanks letter has been re-worded and re-sent

Parson will be talking to the renter to get clean-up started

Beech Street Apartments - property is being cleaned up after owner Pat Lane received his letter from the City

Cars at 322 Forge Ridge Road are being moved, owner of 344 Forge Ridge Road lives in MI and needed to know which of his properties was involved

Dog issue in Park View SD has improved

No issue anymore with air conditioners on Parliament

No other vehicles have been parking on Nettleton or Railroad streets

Mr. Laws needs an address for the parking on Jackson Street

Corrected the address on letter for owners at 229 Shawanee and re-sent

123 Long Street has been cleaned up

Multiple cars being sold through an online auction on Patterson Road have decreased and the owner is in the process of taking care of the rest. Alderman Lieven Cox stated that another resident in that subdivision approached him regarding this issue

Owner of the overgrown lot at 679 Presidential received their letter from the City but has not responded

Mayor Fultz contacted the Health Dept. regarding the septic system on Lincoln Court at “tiny home”. According to their report, it had been properly installed

                                       

 

PLANNING AND ZONING COMMISSION: Met Oct. 10, 2016

P&Z had requests to re-zone 106 Mason Lane from R-1 to B-1, and parcels connected to the medical complex on St. Johns from R-2 to B-1. No issues with that.

Summons to court has been sent regarding the Queens Lane issue, just waiting on a court date.

Bill Parsons is to survey the remaining parcels this week in the Industrial Park in order to have them appraised for sale at some point. The interested party has since built elsewhere in order to have his equipment stored before cold weather sets in.

Research on Dover Avenue as a City street; City Attorney not present with a report

 

OLD BUSINESS:

First reading of Proposed Ordinance No. 102, an Ordinance Amending the Zoning Map of the City of Harrogate, TN by Rezoning Property from R-1 Low Density Residential to B-1 General Business

Motion: To Approve; Allen Hurst

Second: Gary Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Sylvia Donahoe - Absent, Linda Fultz – Yes; Allen Hurst – Yes

 

First reading of Proposed Ordinance No. 103, an Ordinance Amending the Zoning Map of the City of Harrogate, TN by Rezoning Property from R-2 Medium Density Residential to B-1 General Business

Motion: To Approve; Allen Hurst

Second: Gary Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Sylvia Donahoe - Absent, Linda Fultz – Yes; Allen Hurst – Yes

 

 

NEW BUSINESS: None

 

PUBLIC FORUM: No comments

ADJOURNMENT:

Motion: To adjourn, Lieven Cox

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:30 PM

 

 

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Minutes for the Meeting of the Board of Mayor and Aldermen

September 26, 2016, at 6:00 PM

Meeting was rescheduled for October 6, 2016 due to lack of quorum on the above date

Harrogate City Hall, 138 Harrogate Crossing

 

The regular monthly meeting of the Harrogate BMA was called to order at 6:05 PM by Mayor Linda Fultz, followed by the invocation by Gary Burchett and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Arrived at 6:05

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Absent

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Dr. Roger Holt from the audience was recognized. His concern was that a business in the area of Harrogate South Subdivision was operating in a residential zone. Mayor Fultz had gone by there and reported that the sign was being taken down. Apparently an online auction for vehicles was being operated from that location. Mayor Fultz stated that our codes enforcement officer will pay a visit to the property owner, Gil Elliott. Also, our City Attorney, Seth Oakes will work with David Laws and serve notice to him.

James Estes asked to be placed on the agenda for a complaint of property damage due to fallen ash. Mr. Estes was not in attendance. The Board moved on to other business.

The 2015 Assistance to Firefighters Grant was awarded to HVFD, in the amount of $13,133 to be used for equipment and training.

Jennifer Ramsey attended the kickoff meeting in Nashville for the TDOT Greenways Phase 5 project.

The CDBG 2016 Grant was not approved due to low septic failure rate. This is the first year of not qualifying for the grant since sewer installation began. The City will be applying for the 2017 Grant. The public hearing for that is scheduled for October 27th at noon, here at City Hall.

The Mayor then called for the reports from Board members, committees, and other offices.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Gary Burchett

Second: Sylvia Donahoe

Motion passed unanimously

 

 

UTILITY BOARD:

 

EPA Sewer Line Extension – No official word

 

Patterson Road Pump Station Expansion – Bids were rec’d and opened September 22, 2016 by Matt Hatfield. Six bid packages were picked up but only three bids were turned in. Low bidder was Flo-Line Contracting, LLV, Monticello, KY, which came in at $389,000. Other bids were; J.B. Arnold Company, Lafollette, TN - $462,845 and DCSI, Inc., Knoxville, TN - $581,737. Hatfield & Allen made the recommendation to accept the low bid from Flo-line.

 

Reports from David Lamb - Mr. Lamb had no issues to report from the sewer department. After the Mayor questioned him as to whether any pumps had to be replaced, it was reported they had changed out two E-One pumps and had a false alarm on another. Mr. Lamb made the statement that he believes the city now has over three hundred E-One pumps. An E-One pump will need to be purchased for the Sports Park and installed before final inspection.

The “tiny home” on Lincoln Court appears to have a bad septic tank installation. Mayor Fultz stated that David Laws needs to check this out and maybe get with the Health Department.

 

ROADS REPORT:

Vice-Mayor Allen was not in attendance to report.

 

The Mayor has requested a budget amendment transferring $70,000 from line item expense account 751 Repairs and Paving, to line item expense account 998-005 Park Improvements.

Motion: To Approve; Sylvia Donahoe

Second: Lieven Cox

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

 

A motion was made for a stop sign to be installed at the intersection of Tower Street and Scott Road

Motion: To Approve; Gary Burchett

Second: Lieven Cox

Vote passed unanimously

 

The BMA agreed that the road in front of the Messer property on Dover Ave. is a city street. David Laws is to send a letter to the home owners regarding the gate blocking off the road.

 

 

PARKS AND RECREATION ADVISORY BOARD:

Willis paving gave quote of $14,675.36 for a portion of paving around the building at the Sports Park.

Motion was made to accept the quote from Willis Paving

Motion: To Approve, Lieven Cox, Second - Gary Burchett

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

 

FIRE DEPARTMENT REPORT: Chief Cupp was answering an emergency call and was not in attendance

12 calls in August– 4 at LMU campus, several residential alarms, 2 lift assists, 2 alarms at the AT&T building, 2 MVA with entrapment, 1 mutual aid for house fire, 1 alarm at Commercial Bank

 

BOOK STATION REPORT:

The building has been sprayed for insects. Down to Earth is making a plan for the landscape.

 

REPORT FROM BUILDING INSPECTORS: David Laws was not in attendance

A letter meant for Taylor Enterprises regarding several complaint issues was put in the wrong post office box and had to be resent. A complaint had been brought to the Mayor’s attention about burning trash at Pat Lanes apartments on Beech Street. Mr. James Schenkenfelder lives at these apartments and stated it was old logs that were being burned, not trash.

 

PLANNING AND ZONING COMMISSION: Met Sept. 12, 2016

After review, the Harrogate Municipal Planning Commission recommends the closure of a portion of Catalpa Avenue and unimproved street rights of way between Pine Avenue and Kirby Street.

Motion was made to vacate and deed by quit claim to First Baptist Church.

Motion: To Approve; Gary Burchett

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

(Copy of full recommendation made part of minutes)

 

OLD BUSINESS:

Second and final reading of Ordinance No. 101, an Ordinance to repeal and replace the current personnel policy

Motion: To Approve, Lieven Cox

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

(Copy of Ordinance No.101 made part of minutes)

 

 

NEW BUSINESS:

 

Permission was requested for a road block on Oct. 8, 2016, for the Tennessee Special Olympics

Motion to Approve: Sylvia Donahoe

Second: Lieven Cox

Vote passed unanimously

 

Request for $1000 donation to the Harrogate Senior Citizens Center for tables

Motion: To Approve, Gary Burchett

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

 

Donations to the Harrogate Senior Citizens Center had not been previously approved during budget discussions. The BMA made a motion to decrease line item expense account 901 Public Relations by $1000, and to increase the expense line item account 700 Donations by the same amount in order to fund the donation.

Motion: To Approve, Sylvia Donahoe

Second: Lieven Cox

Vote passed unanimously

 

A Motion was made to approve Resolution No.135 – A Resolution for a Charitable Contribution for Harrogate Senior Citizens Center

Motion: To Approve: Sylvia Donahoe

Second: Lieven Cox

Vote passed unanimously

(Copy of Resolution No. 135 made part of minutes)

 

A motion was made to approve Resolution No. 136 – A Resolution to Replace Patterson Road Pump Station and Transfer      Monies for Funding the Project

Motion: To Approve, Lieven Cox

Second: Sylvia Donahoe

Vote passed unanimously

(Copy of Resolution No. 136 made part of minutes)

 

A motion was made to add Jennifer Ramsey to signature cards for check endorsements

Motion: To Approve, Sylvia Donahoe

Second: Lieven Cox

Vote passed unanimously

 

The City needs to move $300K from checking to an interest bearing 12 month Certificate of Deposit. Highest return rate was received from Citizens Bank at 0.85% APY. Other quoted received: Commercial Bank, 0.45%; First Century Bank, 0.55%; Home Federal Bank, 0.60%.

Motion was made to accept the highest quote

Motion: To approve; Sylvia Donahoe

Second: Gary Burchett

Vote passed unanimously

 

A motion failed for the purchase of ad space on the Claiborne County Tourism map

 

PUBLIC FORUM: James Schenkenfelder, 192 Beech St., wanted to reiterate that no trash was being burned at the apartment complex where he lives, only logs.

 

 

ADJOURNMENT:

Motion: To adjourn, Sylvia Donahoe

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 7:23 PM

 

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