City of Harrogate Parks and Recreation
HAPPENINGS AT THE PARK AND AROUND THE CITY
PARKS AND RECREATION ADVISORY BOARD
(If you wish to serve as a resident member, please contact a member of the board)
Eddie Jones, Chairman (Resident Representative)
Linda Fultz, Vice-Chair (City Representative)
Dawn Brooks (Resident Representative)
Summer Brooks (Resident Representative)
Frank Smith (Resident Representative)
BY LAWS OF THE PARKS AND RECREATION ADVISORY BOARD
BY LAWS OF THE HARROGATE PARKS AND RECREATION ADVISORY BOARD AS REVISED AND APPROVED APRIL 26, 2010
Article I : Powers and Duties
1.1 The role of the Parks and Recreation Advisory Board is to serve as an advisory body to the Harrogate Mayor and Board of Aldermen on all matters related to recreational activities and facilities provided by the City of Harrogate.
1.2 In performing this role, the Parks and Recreation Advisory Board shall have the following duties and responsibilities:a) Adopt a set of bylaws.b) Review and/or recommend policies and procedures that encompass recreational activities and facilities.c) Review the utilization of facilities and make recommendations regarding lease, acquisition, sale, design, improvement, maintenance, operations and scheduling of facilities/equipment provided by the City of Harrogate.d) Advise the Mayor and Board of Aldermen of the needs of the different Recreational Organizations within the City of Harrogate, and make appropriate recommendations.e) Review policies and make recommendations regarding fees, services, charges, and fines related to program activities, facilities and equipment provided by the City.f) Research grants/funding of recreational programs and facilities.g) Establish recreational activities and programs.h) To perform any other related duties as directed by the Harrogate City Council.
Article II : Membership
2.1 The Parks and Recreation Advisory Board shall consist of six (6) voting members, all of whom shall be residents of the City of Harrogate. There shall be one (1) representative of the Harrogate Board of Mayor and Aldermen, one (1) representative of Lincoln Memorial University, and four (4) citizen representatives. The Harrogate Board of Mayor and Aldermen shall appoint all members for a term of two (2) years.
2.2 If a vacancy should occur on the Parks and Recreation Advisory Board for any reason, a recommendation by the respective organizations shall be made to that seat for the duration of the un-expired term, and the Mayor and Board of Aldermen shall appoint the vacant seat.
Article III : Election of Officers
3.1 A Chairman, a Vice-Chairman and a Secretary shall be elected by the Parks and Recreation Advisory Board members and confirmed into office by approval by the Harrogate Mayor and Board of Aldermen.
3.2 The Chairman shall preside over the meetings of the Parks and Recreation Advisory Board and appoint all standing and temporary committees.
3.3 The Vice-Chairman shall serve as a temporary chairman in the absence of the Chairman. In the event that both the Chairman and the Vice-Chairman are absent a temporary Chairman shall be elected to conduct that meeting and proceed with the order of business.
3.4 The Secretary shall, in concurrence with the Chairman, prepare agendas for all meetings, prepare the minutes of all meetings, provide public notice of scheduled meetings, and perform other duties as necessary.
Article IV : Meetings
4.1 Regular meetings shall be held on the second Monday of each month at 6:00 P.M. at the Harrogate City Hall. Members shall be notified by e-mail of each regular meeting by the secretary.
4.2 All regular meetings of the Parks and Recreation Advisory Board shall be open to the public.
4.3 Four (4) voting members of the Parks and Recreation Advisory Board shall constitute a quorum. A quorum shall be present before any business is transacted.
4.4 In order for the Parks and Recreation Advisory Board to carry out its duties and responsibilities, it is necessary for all members to attend the meetings.
4.5 All actions of the Parks and Recreation Advisory Board shall be put before its members in the form of a motion, duly seconded, and voted upon by members present for a quorum.
4.6 Voting shall be done by show of hands. The Chairman shall vote only in case of a tie.
4.7 The Parks and Recreation Advisory Board shall keep a record of its meetings, recommendations, findings and determinations. These records shall be public and maintained in the files of the Parks and Recreation Advisory Board of the City of Harrogate at the City Hall.
Article V : Order of Business
5.1 Order of business shall be as follows:a) Determination of quorum.b) Approval of previous minutes.c) Old business.d) New business.e) Adjournment.
5.2 Items of business at the regular meeting shall appear on the agenda. All items on the agenda shall be presented to the secretary at least seven (7) days prior to the meeting.
Article VI : Adoption and Amendment
6.1 Bylaws of the Parks and Recreation Advisory Board shall be adopted by a majority vote of the Mayor and Board of Aldermen.
6.2 Bylaws of the Parks and Recreation Advisory Board may be amended from time to time by majority vote of the Mayor and Board of Aldermen at a duly constituted meeting provided that such proposed amendment shall have been first submitted to all its members in writing prior to the meeting at which the vote is taken.