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The City of Harrogate has a full-time office position available for a municipal accounting and billing clerk/court clerk. If interested, please come by City Hall in Harrogate at 138 Harrogate Crossing, Harrogate, TN 37752, to pick up an application, salary details, and job description, or they can be emailed upon request. No phone calls, please. Job posted until filled.

 

DEFINITION

Under the general direction of the Board of Mayor and Aldermen, and daily supervision of the City Recorder. This position is responsible for any and all financial activities of the City related to billing, budgeting, accounting, purchasing, payroll, taxes, etc. They are also responsible for a broad range of administrative and support-related functions. Must be willing to obtain Court Clerk certification as soon as possible.

 

EQUIPMENT/JOB LOCATION

The employee will operate a computer, calculator, fax and copy machines, and other modern office equipment.

The employee typically works indoors in an office environment. The employee may be required to lift objects such as journals and reports.

 

ESSENTIAL FUNCTIONS OF THE JOB

 

MUST BE ABLE TO:

  • Confer, coordinate, plan and provide support for the City Recorder, and other employees on various financial and administrative matters.
  • Plan, organize and offer support in the areas of accounting, budgeting, reporting, purchasing, filing state and federal taxes, and other financial activities.
  • Process monthly sewer billing, maintain customer records, collects past due bills, and report to BMA at monthly meetings
  • Reconcile bank statements and invoices, bond payments, drafting checks, accounts payable, etc.
  • Be bonded, sign city checks, and help maintain all checking account files.
  • Help prepare statements and make a variety of reports for annual audit, state and federal agencies, etc.
  • Generate accurate reports in a user-friendly format for other employees to manage their departments and activities.
  • Administer grants, including required record-keeping, financial records, reporting, etc.
  • Make effective oral and written presentations to the Board of Mayor and Alderman
  • Help assure that all financial operations are performed in compliance with applicable local, state, and federal laws, as well as with acceptable standard principles of accounting and finance.
  • Obtain Municipal Court Clerk certification.
  • Keeps minutes and maintains records of the proceedings of the Municipal Court.
  • Implementing laws, rules, and regulations pertaining to the City of Harrogate and the governing body.

 

 ADDITIONAL EXAMPLES OF WORK PERFORMED

  • Receipts money from revenues, fees, fines, etc.
  • Issue permits and keep records related to such.
  • Maintain bid files and may assist with bid openings.
  • Help prepare legal notices.
  • Provide office support such as typing of correspondence, preparation on notices, purchase of supplies, etc.

 

REQUIRED KNOWLEDGE AND ABILITIES

  • Knowledge of the principles and practices of modern municipal accounting, budgeting and finance, cash control, intergovernmental cooperation, and the regulatory/legal environment of municipal organizations.
  • Provide friendly customer service and responsiveness.
  • Ability to establish and maintain effective working relationships with the public, and other employees. Contact with the public is frequent. Contact with the media is occasional.
  • Must have outstanding oral and written communication and presentation skills.
  • Local Government NEXGEN software experience is a plus

 

QUALIFICATIONS

  • Proficiency in accounting, finance, or closely related field required, with five to seven years preferred, particularly in governmental accounting.
  • Ability to be bonded.
  • Must have ability to become a certified Court Clerk in the state of Tennessee.

SALARY        

  • Commensurate with experience.